Hopefully, we never have to use this, but if we hit our deadline and we don't have enough people

• For the Pantry E-stop to be implemented on Wednesday Night. Any one of the following must be true
  • Zero Pantry Tablers/Point person
    • If we have some people for one pantry, but not the other, we can cancel just that pantry
  • Zero Loaders
  • Less than 3 Sorters on Thursday
• If by Wednesday afternoon any of the above seems likely then a final push for volunteers should go out.
• Once the cancellation determined then we notify the following people of the change
  • The people who have signed up (Broadcast through volunteer sign up and also via text)
  • Slack Announce to Appropriate Channels
  • Social Media Blast
• The Neighbors at the pantry will be notified on the day of in person
  • Any tablers/point people that were signed up for that location will instead be reassigned to go to the pantry location at 1:30 pm (half an hour before the pantry was supposed to start) and spread the word that the pantry will not happen that day
    • If there is no one signed up, try to reassign people signed up for other roles that day to instead go inform people
    • If that doesn't work, put out a general call via the usual channels
  • Text any existing phone numbers for neighbors we have to help spread the word.
  • We would want a simply flyer that says pantry has been canceled for this week in multiple languages to be given out on the day by the volunteers.
  • Later is better for posting so it doesn’t get lost over the days in between.

This is to be coordinated by the On-Call Virtual Point Person (VPP) Brainstorming

Additional Thoughts/Questions/Ideas.

• Actively sign up neighbors so they can be messaged about announcements like this
  • Would have to collect people's info at the pantry, promising that we would only use the number for cancellation notification and nothing else/no spam.
  • Could put all the numbers into Google Voice or Airtable
    • Unfortunately, there's no way to mass text everyone without including everyone else's number, so we'll need to brainstorm/see what other technical solutions exist (we could use something like Twilio to automate, but might require some technical work)
• Continue brain storming flyering ideas like chalk, or a more permanent sign, or leaving some at the Dunkin etc. Since the pantry locations are tricky for traditional tape/staple jobs.

Cancellation flyer

Holiday Pantry Schedule.pdf